Documents‎ > ‎Job Descriptions‎ > ‎

Accounting Clerk 2

General Information

Performs responsible bookkeeping work in accordance with School District policies involving maintaining financial records, posting data to various accounts, auditing invoices and records; preparing and auditing payrolls; preparing related forms and reports; and performs related duties as required.

Qualifications

Qualifications

Minimum Qualifications

High school graduation and two years of experience as an Accounting Clerk 1 or equivalent.


Knowledge, Skills, and Abilities
 

  • Knowledge of basic governmental accounting and financial reporting.
  • Knowledge of basic bookkeeping practices and procedures.
  • Knowledge of office practices and procedures.
  • Skill in the operation of office equipment, including computer terminals and printer.
  • Ability to interact effectively with other city employees, vendors, contractors and/or the general public.
  • Ability to make arithmetic computation by hand, adding machine and/or calculator.
  • Ability to follow oral and written instructions.
  • Ability to perform work that requires close attention to detail.
  • Ability to set priorities and to meet deadlines.
Examination

A civil service test will be administered to create an eligible list of candidates for this classified civil service position.  Once created, the list will be used for other Accounting Clerk 2 vacancies that may occur for one year.

The test will be administered after the job posting closes and all applications are screened.  You will be notified by Human Resources of the test date and schedule.

EXAMINATION: This test is available for promotion and open entrance candidates. 
Practical Skills Assessment............Weight  100% pass/fail

You will be notified of the results of the Practical examination.  Candidates who pass the practical examination with a score of at least 75% will be contacted regarding the date and time of the Oral Interview examination.  Candidates who pass both examinations will be contacted regarding interviews with the hiring manager.

Responsibilities

The listed examples may not include all the duties performed by all positions in this class.
 

  • Audits budget computer printouts against bookkeeping registers and makes any necessary adjustments.
  • Posts data to various accounts.
  • Maintains manual bookkeeping records of accounts payable/receivable and/or enters financial data on the computer system.
  • Batches and codes accounts receivable/payable information in preparation for entry of the data on the computer.
  • Audits invoices, pay instruments, work orders and travel or mileage forms to ensure accuracy and propriety with respect to coding, classification and/or dollar limitations; types payment documentation.
  • Monitors expenditures, computes on-going balances for various budgets or projects and keeps appropriate managers informed of the balances.
  • Compiles figures for, balances and reviews, and prepares accounts receivable, accounts payable, cash statements, sick leave, leave of absence and other financial reports.
  • Determines invoice and work order charges and prepares billings specifying labor, parts and other costs; verifies charges.
  • Maintains inventory, equipment, and/or maintenance records which include calculation of the value of used equipment and material or maintenance of a depreciation schedule; audits records periodically.
  • Prepares journal entries and worksheets requiring accounting extensions.
  • Maintains accounting files
  • Reviews and/or codes time sheets for proper job or project number, records time and enters the information into the computer.
  • Processes payroll forms; maintains employee records of hours worked, overtime, leave balances and deductions; reviews payrolls for accuracy and makes necessary corrections.
  • Assists in maintaining records of spending and financing for capital projects.
  • Processes specialized forms related to new hires, employee changes and employee resignations.
  • Assists in compiling information of the annual budget or for audits.
  • Maintains Intra-School Finance accounts.
  • Maintains petty cash fund.


 

Pay,Benefits, & Work Schedule

This is a 12 month position working 40 hours per week.

Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at http://hr.spps.org/Labor_Agreements.html.

Benefits are available to new employees after 30 days of active employment.  Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account.  Some employee groups also receive vacation, dental insurance and disability insurance.  A benefits summary is available at http://www.hr.spps.org/Benefits_Summary_by_Union.html.

Other Information

Transcript - Unofficial transcripts are accepted at the time of hire.  You must submit official transcripts within 30 days of your start date.  Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Equal Employment Opportunity

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
 

Equity Statement

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.