General Information
Performs responsible bookkeeping work in accordance with School
District policies involving maintaining financial records, posting data
to various accounts, auditing invoices and records; preparing and
auditing payrolls; preparing related forms and reports; and performs
related duties as required.
Qualifications
Qualifications Minimum Qualifications High school graduation and two years of experience as an Accounting Clerk 1 or equivalent. Knowledge, Skills, and Abilities - Knowledge of basic governmental accounting and financial reporting.
- Knowledge of basic bookkeeping practices and procedures.
- Knowledge of office practices and procedures.
- Skill in the operation of office equipment, including computer terminals and printer.
- Ability to interact effectively with other city employees, vendors, contractors and/or the general public.
- Ability to make arithmetic computation by hand, adding machine and/or calculator.
- Ability to follow oral and written instructions.
- Ability to perform work that requires close attention to detail.
- Ability to set priorities and to meet deadlines.
Examination
A civil service test will be administered to create an eligible list
of candidates for this classified civil service position. Once
created, the list will be used for other Accounting Clerk 2 vacancies
that may occur for one year. The test will be administered
after the job posting closes and all applications are screened. You
will be notified by Human Resources of the test date and schedule. EXAMINATION: This test is available for promotion and open entrance candidates. Practical Skills Assessment............Weight 100% pass/fail
You will be notified of the results of the Practical examination.
Candidates who pass the practical examination with a score of at least
75% will be contacted regarding the date and time of the Oral Interview
examination. Candidates who pass both examinations will be contacted
regarding interviews with the hiring manager.
Responsibilities
The listed examples may not include all the duties performed by all positions in this class. - Audits budget computer printouts against bookkeeping registers and makes any necessary adjustments.
- Posts data to various accounts.
- Maintains manual bookkeeping records of accounts payable/receivable and/or enters financial data on the computer system.
- Batches and codes accounts receivable/payable information in preparation for entry of the data on the computer.
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Audits invoices, pay instruments, work orders and travel or mileage
forms to ensure accuracy and propriety with respect to coding,
classification and/or dollar limitations; types payment documentation.
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Monitors expenditures, computes on-going balances for various budgets
or projects and keeps appropriate managers informed of the balances.
-
Compiles figures for, balances and reviews, and prepares accounts
receivable, accounts payable, cash statements, sick leave, leave of
absence and other financial reports.
- Determines invoice and work order charges and prepares billings specifying labor, parts and other costs; verifies charges.
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Maintains inventory, equipment, and/or maintenance records which
include calculation of the value of used equipment and material or
maintenance of a depreciation schedule; audits records periodically.
- Prepares journal entries and worksheets requiring accounting extensions.
- Maintains accounting files
- Reviews and/or codes time sheets for proper job or project number, records time and enters the information into the computer.
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Processes payroll forms; maintains employee records of hours worked,
overtime, leave balances and deductions; reviews payrolls for accuracy
and makes necessary corrections.
- Assists in maintaining records of spending and financing for capital projects.
- Processes specialized forms related to new hires, employee changes and employee resignations.
- Assists in compiling information of the annual budget or for audits.
- Maintains Intra-School Finance accounts.
- Maintains petty cash fund.
Pay,Benefits, & Work Schedule
This is a 12 month position working 40 hours per week. Salary
and benefits are in accordance with the AFSCME negotiated labor
agreement. The labor agreement and salary schedule can be found at http://hr.spps.org/Labor_Agreements.html.
Benefits are available to new employees after 30 days of active
employment. Benefits include medical insurance, life insurance, sick
leave, pension plan, tax-free retirement account, and flexible spending
account. Some employee groups also receive vacation, dental insurance
and disability insurance. A benefits summary is available at http://www.hr.spps.org/Benefits_Summary_by_Union.html.
Other Information
Transcript - Unofficial transcripts are accepted at the time of
hire. You must submit official transcripts within 30 days of your start
date. Formal credential evaluation is required for post-secondary
education completed outside of the United States. Veteran's
Preference - If you are an eligible veteran applying for a job where
veteran's preference applies and wish to claim Veterans Preference you
must submit a legible copy of your DD214 to the Human Resource
Department with your employment application. If your claim is approved,
five or ten additional points will be added to your final passing score. Criminal
Background Investigation and Reference Checks - Reference checks and a
criminal background investigation will be completed as a condition of
hire for all new employees and for former employees who have not been
employed by the District for more than six months.
Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
Equity Statement
SPPS is
committed to an equitable workforce where all employees represent this
commitment through equitable practices in their job position. |
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