Minimum Qualifications -
Five years of clerical experience, at least two years of which must
have been as a Clerk-Typist 2 or equivalent at an elementary or
secondary school, or as a Clerk-Typist 3 or equivalent.
Knowledge, Skills, and Abilities - Considerable knowledge of office procedures, practices and policies.
- Considerable knowledge of school and District policies and procedures.
-
Considerable knowledge of software packages, including word
processing, spreadsheet and data base and student information system
software.
- Considerable knowledge of good customer service techniques, including how to de-escalate anger and hostility.
- Working knowledge of first aid.
- Some knowledge of child abuse law reporting requirements and procedures.
- Considerable skill in operating a microcomputer, computer terminal and typewriter with speed and accuracy.
-
Considerable ability to interact effectively with students, parents,
teachers, other school personnel and the general public representing
diverse cultural, ethnic and socioeconomic backgrounds.
-
Considerable ability to determine priorities and to plan, coordinate and
organize work and to respond appropriately when several tasks demand
attention simultaneously.
- Considerable ability to maintain
school bookkeeping and budget records and to make arithmetic
computations with speed and accuracy.
- Working ability to follow complex oral and written instructions.
Responsibilities
General Statement of Duties -
Performs skilled clerical and routine administrative work of a complex
nature requiring the exercise of independent judgment; serves as the
sole or lead clerical support in an elementary school and performs
related duties as required.
Supervision Received - Works under the general supervision of an elementary school principal or other unit supervisor.
Supervision Exercised - May exercise within a unit close to moderate administrative or technical supervision over lower level clerical staff.
Typical Duties PerformedThe listed examples may not include all the duties performed by all positions in this class. -
Provides clerical and routine administrative support to the principal,
assistant principal and other school staff members as appropriate,
including word processing and/or typing correspondence, records,
instructional materials, and Board Agenda items; distributing out-going
correspondence; sorting and distributing incoming mail; opening
principal's mail and prioritizing or filing; responding to routine
correspondence as appropriate; scheduling meetings and ordering
refreshments.
- Answers telephone calls and receives visitors;
determines nature of business; supplies information or responds to
complaints; routes calls and takes messages; checks in visitors by
providing them with a badge and providing directions; prioritizes
principal's telephone messages and responds whenever possible.
-
Registers and withdraws students; maintains student records and
requests and/or sends student records to other schools as necessary;
maintains student attendance records; assigns new students to a
classroom and notifies the Transportation Department, the cafeteria and
the school nurse to arrange necessary services for students.
-
Maintains employee time, attendance and other payroll records; submits
them to the District Payroll Department each pay period; distributes
payroll checks; maintains records of leaves-of-absence; submits
supplemental pay forms as necessary.
- Establishes, maintains
and balances school budgets and special funds records; maintains petty
cash records, pays bills and balances checkbook; completes requests for
payment; reallocates un-spent line items; maintains records of travel
expenses and travel request reimbursements; audits budget reports and
reconcile problems.
- Coordinates bus scheduling with the
Transportation Department and notifies the department regarding new
students who require bus transportation, when a new bus stop is
required, when students require a bus schedule change and related
issues; contacts the Transportation Department to check on late buses or
other transportation problems; responds to transportation complaints
received at the school; informs parents and teachers of bus changes;
assists parents to locate corners where buses stop; maintains records of
bus routes and stops.
- Provides initial response to sick or
injured children when a school nurse is not present including contacting
parents or calling 911 in emergency situations; administers medications
as provided by the school nurse.
- Signs in substitute
teachers and provides them with information about the assignment; checks
with substitute desk to find teachers out that day; provides assistance
with finding coverage by contacting teachers to cover within the
building according to plan established by the principal; completes
reports related to staff absences and the use of substitute teachers.
-
Orders supplies and equipment for a school; verifies that items have
been received and distributes as appropriate; notifies vendors if an
item must be returned; completes property control sheets for maintaining
records of school property; maintains records of warranties or
guarantees.
- Ensures that office machines (e.g., copier, fax,
laminator, binder, etc.) are in operational order; calls for service on
machines as necessary; demonstrates how to use machines to other school
staff; records and sends in monthly copy counts.
- Contacts
custodians when special clean-up projects are required, for room setup
and special equipment needs; requests keys to be made as necessary.
-
Maintains staff database, including employee emergency information;
processes and issues schedules relating to school operations (e.g., hall
duty, preptime and lunchroom coverage).
- Maintains emergency
preparedness information, including fire, tornado and bomb emergency
plans; maintains school floor plan and updates class schedule.
Pay,Benefits, & Work Schedule
This is a 11 month position working 40 hours per week. Salary
and benefits are in accordance with the AFSMCE Clerical/Technical union
negotiated labor agreement. The labor agreement and salary schedule can
be found at http://hr.spps.org/Labor_Agreements.html.
Benefits are available to new employees after 30 days of active
employment. Benefits include medical insurance, life insurance, sick
leave, pension plan, tax-free retirement account, and flexible spending
account. Some employee groups also receive vacation, dental insurance
and disability insurance. A benefits summary is available at http://www.hr.spps.org/Benefits_Summary_by_Union.html.
|
|