The listed examples may not include all the duties performed by all positions in this class.

 

-Provides bilingual support to parents, students, community members and district staff as appropriate.

-Provides clerical and routine administrative support to the principal, assistant principal and other school staff members as appropriate, including word processing and/or typing correspondence, records, instructional materials, and Board Agenda items; distributing out-going correspondence; sorting and distributing incoming mail; opening principal's mail and prioritizing or filing; responding to routine correspondence as appropriate; scheduling meetings and ordering refreshments.

-Answers telephone calls and receives visitors; determines nature of business; supplies information or responds to complaints; routes calls and takes messages; checks in visitors by providing them with a badge and providing directions; prioritizes principal's telephone messages and responds whenever possible.

-Registers and withdraws students; maintains student records and requests and/or sends student records to other schools as necessary; maintains student attendance records; assigns new students to a classroom and notifies the Transportation Department, the cafeteria and the school nurse to arrange necessary services for students.

-Maintains employee time, attendance and other payroll records; submits them to the District Payroll Department each pay period; distributes payroll checks; maintains records of leaves-of-absence; submits supplemental pay forms as necessary.

-Establishes, maintains and balances school budgets and special funds records; maintains petty cash records, pays bills and balances checkbook; completes requests for payment; reallocates un-spent line items; maintains records of travel expenses and travel request reimbursements; audits budget reports and reconcile problems.

-Coordinates bus scheduling with the Transportation Department and notifies the department regarding new students who require bus transportation, when a new bus stop is required, when students require a bus schedule change and related issues; contacts the Transportation Department to check on late buses or other transportation problems; responds to transportation complaints received at the school; informs parents and teachers of bus changes; assists parents to locate corners where buses stop; maintains records of bus routes and stops.

-Provides initial response to sick or injured children when a school nurse is not present including contacting parents or calling 911 in emergency situations; administers medications as provided by the school nurse.

-Signs in substitute teachers and provides them with information about the assignment; checks with substitute desk to find teachers out that day; provides assistance with finding coverage by contacting teachers to cover within the building according to plan established by the principal; completes reports related to staff absences and the use of substitute teachers.

-Orders supplies and equipment for a school; verifies that items have been received and distributes as appropriate; notifies vendors if an item must be returned; completes property control sheets for maintaining records of school property; maintains records of warranties or guarantees.

-Ensures that office machines (e.g., copier, fax, laminator, binder, etc.) are in operational order; calls for service on machines as necessary; demonstrates how to use machines to other school staff; records and sends in monthly copy counts.

-Contacts custodians when special clean-up projects are required, for room setup and special equipment needs; requests keys to be made as necessary.

-Maintains staff database, including employee emergency information; processes and issues schedules relating to school operations (e.g., hall duty, preptime and lunchroom coverage).

-Maintains emergency preparedness information, including fire, tornado and bomb emergency plans; maintains school floor plan and updates class schedule.

 

Knowledge, Skills, and Abilities

-Considerable knowledge of office procedures, practices and policies.

-Considerable knowledge of school and District policies and procedures.

-Considerable knowledge of software packages, including word processing, spreadsheet and data base and student information system software.

-Considerable knowledge of good customer service techniques, including how to de-escalate anger and hostility.

-Working knowledge of first aid.

-Some knowledge of child abuse law reporting requirements and procedures.

-Considerable skill in operating a microcomputer, computer terminal and typewriter with speed and accuracy.

-Considerable ability to interact effectively with students, parents, teachers, other school personnel and the general public representing diverse cultural, ethnic and socioeconomic backgrounds.

-Considerable ability to determine priorities and to plan, coordinate and organize work and to respond appropriately when several tasks demand attention simultaneously.

-Considerable ability to maintain school bookkeeping and budget records and to make arithmetic computations with speed and accuracy.

-Working ability to follow complex oral and written instructions.