Minimum Qualifications High school
graduation and five years of clerical experience at least two of which
must have been as a Payroll Clerk 1 or equivalent. Preferred Qualfications PeopleSoft time and labor experience. Knowledge, Skills, and Abilities -
Considerable knowledge of Civil Service rules and bargaining unit
contract language relating to payroll administration and time records.
- Working knowledge of modern office practices and procedures.
- Working knowledge of a basic bookkeeping practices and procedures.
- Considerable skill in the operation of office equipment, including a personal computer.
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Considerable ability to interact effectively with other employees
representing diverse cultural, ethnic and socioeconomic backgrounds.
- Considerable ability to perform arithmetic computations.
- Considerable ability to follow complex oral and written instructions.
- Considerable ability to perform work that requires close attention to detail and to meet absolute deadlines.
- Considerable ability to plan, coordinate and organize work.
Examination
PASS/FAIL Examination: Qualifications Review- Weight 70% pass/fail Oral Examination - Weight 30% pass/fail
The Qualifiacations Review is a scored review of your education,
training and experience in areas related to this position. You need to
score at least 75% to pass. The oral examination portion of this test may not be administered as determined by Human Resources.
Non-promotional eligible lists are generally pass/fail and promotional
lists are ranked. The promotional list of eligibles is considered
before the non-promotional list. The eligible list established from
this selection process will be used to fill the current vacancy and may
also be used to fill potential future vacancies in this title during the
next year.
Responsibilities
Typical Duties Performed The listed examples may not include all the duties performed by all positions in this class. -
Reviews time slips and resolves problems with the recording of hours
worked or leave used as per bargaining unit contracts, Civil Service
Rules and District policies.
- Maintains records of payroll registers and time records including sick leave, vacation, comp time usage and worker's comp.
- Audits payroll register against employee time records and adjusts when necessary.
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Enters override account codes when appropriate for employee time
worked (i.e., supplemental pay, overtime, Community Education hourly
payroll and related types of pay).
- Processes payroll adjustments for salaries, back pay or leave.
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Compiles information for a variety of payroll reports; prepares
reports or refers to supervisors for completion as appropriate.
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Reviews union contracts and implements changes relating to payroll
administration (e.g., changes in severance pay, leaves and other related
changes) when contracts are ratified.
- Enters employee
payroll related information (e.g., deductions for insurance, union dues,
taxes and related information) on the payroll system and adjusts as
required.
- Calculates pay outs of unused vacation, comp time
and sick pay for retirements, resignations, terminations, lay offs and
leaves of absence for more than one year; adjusts pension deduction and
wages accordingly.
- Processes checks and miscellaneous payroll
inserts through folding, stuffing and stamping machines; distributes
employee payroll checks to numerous locations throughout the School
District.
- Provides training as assistance to Payroll Clerk 1’s in the payroll unit.
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Provides information and assistance to employees and supervisors
concerning paychecks, payroll forms (e.g., summer pay, 26 Pay Plan,
direct deposit, W-4, W-2, tax shelters and US Savings Bonds), and other
requirements relating to payroll administration.
- Verifies and enters account and earnings codes and new pay methods for current employees performing additional duties.
- Tracks PERA eligibility for temporary employees; activates the PERA deduction when guidelines indicate.
- Processes Supplemental Pay forms including verifying pay rate, type and account code; enters into the computer for payment.
- Provides oral and written employment verifications for a variety of purposes; provides past employment verifications.
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Responds to calls and walk-in inquiries regarding vacation, sick
leave, paychecks, time slips, comp time balances and other related
questions; researches information or calculates balances as necessary.
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Ensures that information and dates entered for employees are correct
and complete (e.g., check location, work location and social security
number) when necessary.
- Processes stop payments and re-issues
checks for employees who notify the Payroll unit that their payroll
checks are lost or stolen.
- Establishes vacation and sick leave for employees who qualify.
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Monitors changes in compensation data existing on the system as it
relates to ensuring that the payroll is accurate; monitors status
changes related to payroll processing (i.e., leave, pension and 403B
deductions, direct deposit requests and related changes; troubleshoots
related problems.)
- Calculates and processes severance pay.
- Provides on-site support for school/program payrolls.
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Contribute to the District's Strong Schools, Strong Communities
efforts by partnering with other staff to contribute to student
achievement and the alignment and sustainability of resources.
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